Position: Events Manager
Department: Membership, Business Development and Events Department
FSLA Classification: Exempt
Position reports to: Director, Membership, Business Development and Events
Position Summary:
This position is responsible for contributing to the successful planning, implementation, and growth of DMEC’s in-person conferences and regional events. This role requires confidently driving accountability across teams, including proactively following up on deliverables, addressing delays directly, and ensuring timelines are maintained in a fast-paced environment.
Job Duties and Responsibilities:
Administration and Management
Leads the development and management of project plans and deadlines related to all aspects of DMEC conferences and events ensuring that all necessary information is communicated with and completed by staff, volunteers, third-party vendors, and other constituents.Assists in the creation and management of the annual DMEC conferences budget, including researching and gathering information to assist in the creation of the budget and monthly expense scheduling and monitoring.Works closely with DMEC staff, vendors, and volunteers to develop and implement successful conferences and events.
Event Planning and Logistics
Assists the Director of Membership, Business Development and Events in all aspects of conference management, logistics, and execution. Coordinates the management of all venue sourcing, special events, overnight accommodation, room blocks, reservations, meals, and special requests for staff, speakers, VIPs, etc. for all DMEC events. Assists the Director of Membership, Business Development and Events in the identification of third-party vendors (hotels, restaurants, AV contractors, security services, exhibit services, graphic designers, entertainment, transportation companies, and other vendors) for DMEC events. Leads the full speaker management lifecycle, including Call for Presentations, selection coordination, communication, content collection, scheduling, and onsite execution. Works closely with the Education team to oversee the CEU applications, approvals, and management processes for DMEC conferences.Works closely with and supports the Business Development Manager to oversee the exhibitor and sponsor management process for DMEC conferences. Develops and manages the Cadmium program as it relates to mobile app and website development, exhibitors, sponsors, speakers and evaluations.Works closely with and supports the DMEC marketing team to develop conference branding and graphic design needs for DMEC conferences.Works closely with and supports the DMEC membership department with the management of the Ambassador Program to include management of the conference first-time attendee program.Leads and manages the conference audio visual process to include solicitation, program development, management prior to the conference and staff liaison prior to and onsite at the conference for AV company for all speakers, exhibitors, and sponsors.Assists the Business Development Manager with the management of the conference trade show process to include solicitation of a general services contractor, trade-show development, management prior to the conference and staff liaison prior to and onsite at the conference for the GSC, staff, hotel, exhibitors, and sponsors.Assists with the management of onsite conference activities, including room sets, AV set-up, exhibit hall, and registration set-up/tear down, etc. Manages the planning and oversight of DMEC conference recordings.Leads the development of conference related reports for the senior leadership team, national board, and/or national partners.Other duties as assigned.
Knowledge, Skills and Abilities:
(Knowledge, skills, and abilities are the qualifications an individual needs in order to perform the essential functions of the job.)
Must be self-motivated and results oriented, and a team player.Must have strong interpersonal skills and work well within a fast-paced, deadline-driven environment.Must have demonstrated problem-solving skills and the ability to work very effectively within and across departments.Must have strong project management skills – ability to juggle multiple projects simultaneously, assimilate feedback from multiple stakeholders, and adhere to tight deadlines. Must have excellent communication and written skills. Must be an ambitous, life-long learner who strives for continuous improvement and advancement.
Education & Certifications:
(The minimum education and certification qualifications an individual needs in order to perform the essential functions of the job.)
Bachelor’s degree preferred (or equivalent combination of education and experience).CMP required
Experience:
(The minimum experience level and qualifications an individual needs in order to perform the essential functions of the job.)
Minimum of five years in the meeting planning industry requiredExperienced and comfortable with IT programs used to manage events; Cadmium & ON24 preferredDatabase experience in Salesforce/AMS, such as Nimble AMS or similar program preferredExperience managing speakers, exhibitors, and sponsors throughout conference planning process
Work Environment:
This is a remote position. A quiet home office is required. Travel three to six times per year is required.
Salary Range:
$77,000 - $87,000
Benefits:
This is a summary of the current basic employment benefits. Individual benefit programs may be amended or deleted at management’s sole discretion at any time. An employee handbook will be provided to you for more complete benefit information about DMEC’s benefit plans upon hire.
Employees are eligible on the date of hire for the following benefits:
40 hours of paid sick leave per calendar year, unless a greater amount is required under state of local law 4.62 vacation hours accrued per pay period (3 weeks per year) 40 hours of bereavement leave 401K retirement plan with 100% company match up to 4% of salary Flexible spending accounts Eight (8) holidays, plus your birthday (floating holiday); in addition, the DMEC office is closed for two days following each in-person conference (2 conferences per year), and Christmas Eve through New Year’s Day each year (employees will be paid for any workdays that fall during that period)
Employees become eligible for group health and welfare benefits on the first of the month after completion of 30 days of employment.
Fully paid health, dental, vision, group life, and disability insurance (short-term and long-term)
Employees are eligible on the first of the month following 60 days of employment for the following benefits:
80 hours of Paid Family Leave per year
Equipment
DMEC will provide the necessary computer equipment (laptop and printer) for the employee’s home office as well as a monthly technology stipend of $100.
