Position Overview

The Donate Life Florida executive director will be responsible for the administrative and management function of the state’s only coalition of organ, eye and tissue donor programs and the Joshua Abbott Organ and Tissue Donor Registry. This dynamic leader will collaborate with an 11-member voluntary board of directors to advance the coalition’s mission of motivating Floridians to designate themselves as organ, eye and tissue donors and saving and enhancing lives through transplantation. The ideal candidate will have outstanding oral and written communication skills, sound business acumen, financial literacy and will be a strategic thinker and organizational expert who thrives in a challenging environment.

Any firms interested in applying for the position will be required to assign a single individual to fulfill the role of executive director and should provide complete information, including education, experience and qualifications, about that individual in their response.

Organizational Overview

Donate Life Florida (DLF) is a statewide, nonprofit organization founded in 1997 as the Florida Coalition on Donation, Inc. The Florida Coalition on Donation incorporated as a 501(C)(3) charitable organization in 2005 and filed a DBA 2006. It is funded through voluntary dues paid by the state’s donor programs, memorial donations, annual disbursements from an annuity, and contributions made by the public when receiving or renewing a driver license or license plate.

In 2009, Florida’s Agency for Health Care Administration (AHCA) chose Donate Life Florida to create a statewide donor registry to increase donor designations and educate Floridians about lifesaving donation.  That registry is called the Joshua Abbott Organ and Tissue Donor Registry.

Donate Life Florida is governed by a voluntary board of directors comprised of its donor program members. Members implement their own educational activities within local areas and collaborate as Donate Life Florida to support projects and campaigns with the potential to achieve greater success when implemented statewide.

Principal Duties and Job Responsibilities

Administrative Duties:

• Coordinate and/or participate in all required meetings, including monthly board meetings, and manage meeting communication and documentation
• Serve as the liaison to AHCA, the Florida Department of Highway Safety and Motor Vehicles and the Florida Department of Health for contracts and memoranda of understanding related to the donor registry
• Submit quarterly and annual reports to AHCA as required by the contract
• Serve as the liaison and contract signatory with the vendor providing programming and hosting for the registry
• Serve as the DLF registered agent
• Ensure member organizations follow and adhere to all policies, procedures and the code of ethics

Financial Management:

• Manage all financial and banking affairs, including budgeting, the collection of member dues, prompt payment of all bills due, and regularly update the officers and directors as requested
• File corporate documents including state and federal tax documents, annual reports and state charity registration
• Submit reports to AHCA for disbursements from the donor education trust funds
• Submit required reports and documentation for appropriations from the Florida Department of Health for the marketing campaign

Technology and Tools:

• Oversee the triannual security and technology audit
• Oversee the implementation of upgrades and modifications to the public-facing website and password-protected registry website through frequent engagement with the programming and hosting vendor
• Organize annual emergency preparedness and disaster drill activities
• Conduct routine audits of registry donor search users

Customer Service

• Interact with the public regarding the Joshua Abbott Organ and Tissue Donor Registry, including inputting or removing registrations, distributing registration confirmations and responding to requests for public information. 

Internal Collaboration:

• Provide advice and counsel to the board chair and other board members on business matters relevant to the organization
• Support the needs of the committees and subcommittees

Fund Development

• Explore additional funding through grants, donations, sponsorships, appropriations and/or other initiatives
• Cultivate relationships with potential donors and sponsors

Knowledge, Skills and Abilities Required:

• Outstanding oral and written communication skills, including public speaking
• Excellent project management skills with the ability to manage multiple projects simultaneously
• Experience with project and program planning, implementation and evaluation
• Proficiency in Microsoft Office Suite
• Experience in data management using tools such as PowerBI
• High-level strategic thinking and the ability to envision and convey the organization’s strategic future to the board and leaders of member organizations
• Ability to communicate the organization's mission to donors, volunteers and the public
• Ability to establish relationships with individuals and organizations of influence including member organizations and partner agencies
• Strong work ethic with a high degree of energy and integrity
• Adherence to the organization's code of professional ethics

Education and Experience Required:

• A bachelor's degree in business, marketing, non-profit management, public relations, communications or related field
• Five or more years in senior management or leadership experience with non-profit organizations
• Demonstrated experience and skill working with a board of directors
• Proven history of sound and successful fiscal management, including budget preparation, analysis and reporting

A resume, cover letter and three professional references should be sent to info@donatelifeflorida.org with “Executive Director Response” in the subject line. 

The application window will close on July 31, 2025. Top responders will be invited to a video interview and potentially an in-person interview with the board of directors. 

Firms applying for this position must include the name of the individual who will be assigned to this position and their resume, a brief history of the firm including experience in organizational management, and a biographical sketch of other employees who may provide administrative support to the assignee.