We are seeking a highly organized and detail-oriented Executive Business Manager to support the day-to-day operations, financial management, and governance activities of a professional association and its affiliated organizations. This position works closely with the Executive Vice President (EVP) and plays a key role in ensuring smooth organizational operations, accurate financial management, and exceptional member support.

This role is ideal for someone who thrives in a fast-paced environment, enjoys balancing financial responsibilities with executive-level administrative support, and has strong bookkeeping and accounting experience.

Position Highlights

• Full-time, in-person professional position
• Collaborative and mission-driven work environment
• Opportunity to support nonprofit, governance, and advocacy initiatives
• Significant responsibility in financial operations and organizational management

Key Responsibilities

Financial Management & Bookkeeping

• Maintain and manage financial records for the association and affiliated organizations
• Reconcile bank and investment accounts
• Prepare monthly financial reports, budget tracking, and financial analyses
• Assist with annual budget preparation and ongoing financial monitoring
• Process checks, deposits, and financial transactions
• Support financial compliance, reporting, and filing requirements

Governance & Administrative Support

• Prepare board and committee meeting materials, including agendas and board packets
• Assist with meeting coordination, minutes, and correspondence
• Serve as administrative liaison to leadership, boards, and committees
• Provide high-level administrative support to the EVP

Foundation & PAC Support

• Provide administrative and financial support for affiliated foundation and PAC activities
• Maintain records and assist with required state and IRS filings
• Ensure deadlines and reporting requirements are met accurately and on time

What We’re Looking For

The ideal candidate is dependable, proactive, and highly organized, with the ability to seamlessly manage both financial and administrative responsibilities. A strong working knowledge of QuickBooks and bookkeeping principles is essential for success in this role.

If you are someone who enjoys supporting leadership, maintaining financial accuracy, and contributing to a collaborative professional environment, we encourage you to apply.

Required Qualifications

• Strong bookkeeping and financial management experience
• Advanced proficiency in QuickBooks is required
• Experience reconciling accounts and preparing financial reports
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities independently and maintain confidentiality
• Proficiency with Microsoft Office, particularly Excel and Word

Preferred Qualifications

• Experience working with nonprofit organizations, associations, foundations, or PACs
• Knowledge of nonprofit accounting practices and governance operations
• Experience supporting executive leadership and volunteer boards

About AIA Florida

Professional Membership Association About the Organizations AIA Florida is the voice of Florida architecture representing about 5,000 members statewide with 13 local chapters. The American Institute of Architects (AIA), with over 100,000 members in 200+ chapters around the world, inspires and empowers architects to improve society and transform the world. Through core values that center on being impactful, transformative, visionary, inclusive, and innovative, the AIA drives positive change through the power of design and focused activism. The AIA is a three-tiered organization operating at the national, state, and local levels. AIA Orlando is a local chapter/component of the AIA and is independently chartered and incorporated. The national organization is headquartered in Washington, DC and the statewide component, AIA Florida, is based in Tallahassee.

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