The Florida Association of the American Institute of Architects (AIA Florida) is a statewide 501c6 association representing about 4,700 members at the voice of architecture in Florida.

The Director of Administration serves as a key strategic partner to the Executive Vice President/Chief Executive Officer (EVP/CEO), providing high-level operational leadership and ensuring the effective implementation of the association’s initiatives, programs, and strategic priorities. The Director of Administration oversees the organization’s day-to-day operations, including financial management, human resources, governance support, and facility operations, while ensuring alignment with the association’s mission and the needs of its membership.

The Director of Administration is responsible for the management and integrity of the association’s financial systems, maintaining accurate records and producing timely reports across multiple accounts and entities. This position also provides executive oversight of HR functions, staff development, and workplace culture, as well as the management and maintenance of the association’s headquarters facility.

Working collaboratively with the EVP/CEO, the Director of Administration provides executive-level support for governance, government affairs, and political action initiatives, including oversight of the association’s Political Committee and 501(c)(3) Foundation. The position also serves as assists with management local chapters, fostering coordination and operational consistency.

Core Responsibilities

• Strategic & Operational Leadership – Partner with the EVP/CEO to execute strategic initiatives, operational plans, and performance metrics aligned with the association’s goals.

• Financial Management – Oversee accounting and financial operations for multiple entities; maintain compliance and accuracy of records, prepare financial reports, and provide fiscal insight for strategic decision-making.

• Governance Support – Provide administrative and strategic support to the Board of Directors and committees; ensure compliance with bylaws and governance best practices.

• Government Affairs & Political Committee – Support advocacy efforts, monitor legislation, and assist in managing the association’s Florida Political Committee in coordination with the EVP/CEO.

• Foundation Oversight – Provide administrative and financial management support to the association’s 501(c)(3) Foundation.

• Facility & Office Operations – Ensure efficient management of the headquarters facility and operational systems to support a productive work environment.

• Chapter Support – Assist in  management of local chapters, providing leadership, coordination, and guidance to ensure program consistency and operational excellence.

• Bachelor’s degree required; advanced degree or Certified Association Executive (CAE) designation preferred (or in progress).

• Progressively responsible leadership experience, preferably in nonprofit or association management.

• Demonstrated financial management expertise, including advanced QuickBooks proficiency, understanding of journal entries, and preparation of multi-entity reports.

• Strong understanding of association governance, public policy, and legislative tracking.

• Exceptional written and verbal communication skills, with proven experience in strategic planning, leadership, and team management.

• Proficiency in Microsoft Office Suite and familiarity with association management systems (AMS).

• Ability to travel as required.

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