The Florida Dental Association (FDA), a large statewide professional association, seeks a Foundation Coordinator for the FDA Foundation. Qualified candidates will be detail-oriented, possess excellent organizational and project management skills, can manage multiple projects simultaneously, and are proficient in the Microsoft Office suite. Expectations also include excellent communication skills, interpersonal skills, and a professional demeanor. Experience with fundraising and grant writing is preferred. Some travel is required. THIS IS NOT A REMOTE POSITION. Send cover letter, resume, and salary requirements to R. Jai Gillum at rjaigillum@floridadental.org. No phone calls, please.

Duties and responsibilities:

• Support the FDA Foundation’s mission statement and strategic plan
• Assist the Foundation Director with general foundation activity
  1. Help to schedule and prepare for meetings
  2. Assist with professional correspondence
  3. Assist with expense reports and purchase orders
  4. Manage distribution of year-end tax letters and various mailings to donors
  5. Provide phone back-up support to the FDA receptionist, when needed
• Assist with planning and execution of the FDA Foundation’s signature program, Florida Mission of Mercy – includes program logistics, volunteer management, and financial recordkeeping.
• Assist with the management of the Project: Dentists Care program

1. Coordinate the PDC grant program – application, grant review process, and distribution of grant funds
2. Manage grant reporting process

• Coordinate the application review and distribution of FDA Foundation Emergency Disaster Grants
• Assist with grant applications, management of program grants, and grant reporting
• Maintain database records for current and prospective donors
• Support the development and planning of fundraising events and activities

Requirements:

• Position requires more advanced organizational skills and the ability to organize projects and the work of others.
• An understanding of nonprofit organizational structure, board relations, and volunteer management is preferred but not required
• Excellent writing and public speaking skills 
• Proven organizational and multi-tasking skills with an ability to prioritize workloads
• Able to work collaboratively with other staff members and volunteers 
• Be able to work independently and monitor your own performance objectives
• Able to meet people with ease, demonstrating excellent interpersonal skills and the ability to motivate both individuals and groups
• Requires computer proficiency in Microsoft Office suite (particularly Outlook, Teams, Word, and Excel)
• Required travel is estimated to be less than 5%. Includes, but is not limited to, one week each spring for the Florida Mission of Mercy and five days in June for the Florida Dental Convention.
• Physical Demands: Regular job duties are performed under typical office conditions but also include the ability to perform extensive standing, walking, and lifting of items up to 25 lbs.

About Florida Dental Association

The Florida Dental Association (FDA) is a statewide professional membership organization representing Florida-licensed dentists. FDA members are committed to protecting the health and well-being of people of all ages. The FDA was established in 1884 to ensure that patients received the highest quality of care from dental professionals.As a constituent society of the American Dental Association (ADA), the FDA is a part of a tripartite membership system that includes the six component societies. The FDA operates through two Tallahassee offices, including the downtown governmental affairs office.

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