Association Headquarters is searching for an Associate Meeting Manager. The Associate Meeting Manager serves in a support role for the Meeting Manager. The Associate Meeting Manager is involved in many aspects of the logistical planning of large conferences and meeting events. As an Associate Meeting Manager moves through the position, the expectation is to take on additional responsibilities and become involved in more areas of meeting management.
APPLICATION INSTRUCTIONS
To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.
Housing management (collecting VIP, speaker, and staff housing and maintaining a master housing list)
Registration management (collecting and inputting meeting registrations, customer service)
Payment processing (bills and invoices, reimbursements)
Logistics (direct bill applications, assistance with set up book production, compiling site proposal responses, post-meeting statistic data collection)
Duties as assigned (copies, scanning, filing, correspondence, internet-based research, proof-reading)
Marketing - assist with the development and proofing of all marketing material
Website management - updating material on the website
Exhibition administration - a collection of contracts and management of exhibit spreadsheet
For AH meeting department: books vendor visits as well as handles food orders and set up for any in house meetings as requested
What you'll bring to the table - Education, Experience, and Required Proficiencies
High school diploma required (Bachelor's preferred)
3+ years of Meeting Coordination / Event Planning( Association and Non-Profit Planning Preferred
What we offer - Employee Company Benefits
Hybrid / Flexible work schedules available
Medical, Dental, and Vision
Company paid basic life insurance, short-term, and long-term disability
Voluntary Life Insurance - Employee Paid
AFLAC available
Paid Time Off (PTO) accrual and Paid holidays
401k retirement plan available
On-site Fitness Center, open 24/7
Gym reimbursement program
Training and Development opportunities
What sets us apart
Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees
Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America
Who is AH?
AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.
Our Diversity, Equity, & Inclusion Statement
Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.
Since our founding in 1978, a red chair has served to symbolize the philosophy of Association Headquarters and to embody AH's unwavering commitment to supporting and celebrating the non-profit community. This red chair is the seat of honor every one of our client partners is afforded when they choose to partner with AH. From this seat you will write your association's story, craft your message, and assert your mission as AH's experienced team gathers around to ensure that all you say is realized
