Pensacola, Florida
Alexandria, VA
Posted: 07-Mar-23
Location: Washington, D.C.
Type: Full Time
Salary: 50,000 - 55,000
Categories:
Preferred Education:
Job Summary:
The Project Coordinator of Chapter Services & Programs will assist in the day-to-day assistance with the Member Services & Programs Department. You will serve as the liaison with chapter members in regard to billing, database management, communication, programs and member events. You will report to the EVP, Member Services & Programs.
Essential Responsibilities:
Assist with department’s events -
- Provide logistic and communication support for varying aspects of the American Advertising Awards, Ovation Awards, Collegiate and Education Awards, National Student Advertising Competition, Student Advertising Conference, AdCamp and ADMERICA.
- Maintain complete working knowledge of Chapter Awards and Recognition programs rules and categories; maintain records for points-based system
- Respond to inquiries regarding event software and its usage
- Assist in the development of promotional materials for Chapter Awards and Recognition programs
- Coordinate collection of contact and attendance information for events.
- Assist with the collection of American Advertising Awards fees
- Chapter Membership
- Maintain accurate record of Chapter membership - Collegiate, Ad 2, Professional Chapters
- Maintain system for tracking Chapter dues payments
- Upload Ad 2 and professional chapter membership rosters
- Assist with collegiate membership registration
- Assist with the collection of Chapter dues.
- Communication & Promotion
- Respond to information requests and inquiries
- Provide information necessary to ensure the EVP has accurate and current information regarding department activities.
- Project Management
- Help streamline workflow to improve efficiency and effectiveness of department operations.
- Provide assistance with other AAF programs and tasks as requested by supervisor
Knowledge, Skills and Abilities Required:
Set the bar –You should demonstrate confident leadership, flexibility, and be action-orientation.
In this position you will develop strong relationships with faculty and students, professional members, and partners.
- Minimum 2+ years of professional experience; with relevant experience in Membership and Fundraising/Event Coordination.
- BS/BA degree or equivalent experience
- Advertising experience is a plus but not mandatory.
- Proficiency with MS Office Suite (Word, Power Point, Excel and Outlook) are required.
- Proficiency in Database software – IMIS (preferred)
- Must be highly organized with a demonstrated ability to manage and prioritize multiple projects.
- Must have a very high attention to detail.
- Able to initiate action and follow-through with minimal supervision.
- Excellent interpersonal, verbal, and written communication skills.
- Must have excellent customer service skills.
- Light travel is required for this position.
Compensation and Benefits
This position is a Full Time Salaried position with multiple employer paid benefits.
Our office is based in a downtown DC newly renovated office building with onsite fitness facility, parking garage, bike locker and access to a variety of metro stations and common bus lines.
*Our national office is in Washington DC and can be a hybrid of in office and remote if local, but will consider a 100% remote employee.
