Career Center

ABOUT THE OPPORTUNITY AGENDA

The Opportunity Agenda builds the public imagination and cultural will to challenge white supremacy. We advance narratives that support opportunity for all and work in community with partners to overcome opposition narratives that exclude and divide us. With an over 15-year legacy of leadership in the fields of narrative and cultural strategies, we increase the skills and reach of thousands of social justice influencers with trainings, convenings, partnerships, tools, and research.

At this exciting moment of expansion, The Opportunity Agenda is seeking innovators to join our community of highly experienced practitioners from diverse backgrounds and perspectives to take our impact to the next level. Join us!

To learn more about The Opportunity Agenda, go to our website at www.opportunityagenda.org.

POSITION SUMMARY

The Opportunity agenda is looking for a well-organized Executive Assistant to provide support for our Chief Operations Officer and Director of Finance. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

The primary responsibilities of the Executive Assistant are ensuring that the daily operations of the Chief Operations Officer (COO) and Director of Finance are seamless. This includes, but is not limited to, handling confidential information, consulting on administrative issues, interdepartmental coordination, internal/external communications, project coordination, logistics and schedule management, bookkeeping and minor accounting.

This is a hybrid-based role which requires a combination of remote and periodic in-office work in the New York City headquarters office.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Executive Support

• Support the COO in managing email, analyzing and prioritizing items for attention, responding autonomously as appropriate and managing issues
• Work independently, and collaboratively, on special short and long-term projects
• Follow up with leadership, staff and colleagues to ensure deadlines are
• Handle all logistics needed for team meetings
• Draft and file meeting prep documents, agendas, notes, minutes, and follow up
• Manage the calendars of the COO and Director of Setting up and confirming meetings.
• Create and manage travel arrangements for COO and Director of Finance such as booking flights, cars, and hotel reservations.
• Create and maintain filing systems, both electronic and physical
• Assist with maintaining organization’s SharePoint drive (files/folders)
• Collaborate with other Executive Assistants on administrative projects
• Exhibit polite and professional communication via phone, e-mail, and
• Manage incoming mail/packages/deliveries for COO and Director of Finance
• Function as an integral member of, and main point of contact with for,
• Answer telephones, take messages, or transfer calls to appropriate
• Learn to operate new office technologies as they are developed and implemented

Financial Support

• Prepare and organize finance reports as required
• Reconcile COO and Finance Director’s credit card expenses to ensure organizational compliance
• Assist with tracking/monitoring accounts payables/receivables to ensure general ledger’s
• Incumbent will be expected to participate in professional development to stay abreast of best practices in the field

OTHER DUTIES AND RESPONSIBILITIES:

• Participate in organizational projects as needed
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this role. Duties, responsibilities, and activities may change at any time with or without notice.
• Other duties assigned

EDUCATION AND EXPERIENCE:

• Minimum of three years related experience is required
• Bachelor’s degree in a related field or equivalent experience preferred
• Demonstrated experience handling confidential information
• Experience in managing multiple levels of detail in logistics, administration and quality control is
• Commitment to the mission, vision and values of The Opportunity Agenda
• Must have proven bookkeeping and light accounting
• Nonprofit experience a plus
• Familiarity with HRIS systems a plus

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must be proactive and self-directed
• Excellent verbal and written communication
• Ability to maintain confidentiality of classified and sensitive information
• Ability to manage multiple priorities and
• Excellent time management skills with a proven ability to meet
• Expertise with scheduling and maintaining
• Strong interpersonal, decision making, customer service, analytic, problem-solving, and organizational skills.
• Ability to work independently and in a team
• Ability to communicate with all roles and levels with tact and diplomacy
• Proficiency in various office software and hardware such as HRIS and financial systems, Outlook and Microsoft Office suite, A/V technology, Zoom, etc.

ORGANIZATIONAL RELATIONSHIPS

• Incumbent will have daily interaction with other internal departments and will have occasional interaction with external stakeholders including board members.

PHYSICAL DEMANDS:

• Ability to conduct a full workday at a computer with reasonable accommodations
• Covid-19 vaccination or approved exemption is required to work in the office
• Must be able to lift up to 15 pounds

WORK ENVIRONMENT:

Consists of a combination of the following:

• Home or remote work environment appropriate for phone, video meetings, and
• Business office