POSITION SUMMARY

The HR Coordinator reports to the Chief of Staff and is managed by the Senior HR Business Partner and is responsible for providing administrative support in the areas of benefits administration, new hire processing, HRIS management, records management, and a variety of HR functions and initiatives. Additionally, the Coordinator will serve as the primary point of contact for administrative inquiries and will provide premier customer service support to internal clients and potential talent. This position must be able to work well independently with minimal supervision and exercise sound judgment.

DUTIES & RESPONSIBILITIES

HRIS Management

• Responsible for updating records in ADP Workforce Now
• Partner with ADP support to resolve timekeeping and leave management errors
• Provide Time & Attendance support to employees and managers
• Conduct ADP training with new hires and managers
• Manage New-Hire Set-Up in ADP

Payroll Support

• Audit ADP payroll records to ensure benefit deductions are processed effectively
• Generate and manually create 403b funding reports in accordance with payroll schedule
• Complete ACH electronic transfer forms for Finance

Benefits Administration

• Process qualifying event changes for all benefits
• Process new hire benefits enrollment and terminations
• Assist in reconciling benefits invoices to resolve any billing or enrollment discrepancies

HR Administration

• Personnel records management (electronic and hardcopy)
• Audit files on routine basis to ensure compliance
• Assist in processing of new hire paperwork (I9, Tax Forms, )
• Process address changes and update records as needed
• Organize intranet files to ensure appropriate accessibility for staff

Onboarding Support

• Collaborate with stakeholders to develop onboarding schedule using template
• Prep workstations in preparation for new hire
• Process new hire administration in accordance with new hire checklist

Recruitment  

• Post job announcements to appropriate job boards and announce to staff
• Manage recruitment email inbox
• Pre-screen resumes and forward to Hiring Managers appropriately
• Assist in scheduling interviews and communication with candidates
• Assist in drafting offer letters using templates

Customer Service

• Manage HR email inbox to provide timely and accurate responses to staff inquiries
• Engage with virtual and on-site employees to effectively resolve inquiries
  
  

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree preferred or equivalent experience
• Minimum of 2-4 years’ experience providing Human Resources administrative support
• Experience with HRIS system or ability to quickly learn and master database management system
• Strong attention to detail
• Demonstrated ability to manage multiple, simultaneous assignments and set appropriate priorities
• Outstanding professionalism and interpersonal and communication skills
• Throughout adept to using Microsoft Office applications, including PowerPoint and Outlook
  • Serious commitment to providing excellent client service experiences with high level of motivation

This position is based in Washington, DC. This position may be eligible for telecommuting options in accordance with the organizational policy.

AWHONN remains committed to protecting the health and wellness of our staff while continuing to serve our membership who are sacrificing so much to serve their communities.  In support of our mission, AWHONN is still actively recruiting for vacant positions. However, due to the COVID-19 pandemic, to help ensure the safety of our staff and applicants, all job interviews will be conducted by phone or virtually until further notice.