Under the supervision of the Director of Accounting, the Accounting Manager is responsible for all functions of Accounts Payable, Accounts Receivable and General Accounting for four (4) accounting entities.
Essential Duties and Responsibilities:
Essential duties and responsibilities include the following. Other duties may be assigned. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Accounts Payable
The collection, review, and verification of invoices and check requests for all entities.
Prepare accounts payable batch for staff accountant data entry.
Review and process employee expense reports to ensure compliance with Association policy before paying for all entities.
Management and effective organization of vendor records in computer system as well as physical files, and related tasks.
Timely processing of regular check runs for all entities.
Reconcile monthly American Express expenses for CLA and RISE.
Accounts Receivable
Staff Accountant sends CLA quarterly invoices for annual dues and associate dues.
Staff Accountant sends RISE semi-annual invoices for annual dues.
Staff Accountant sends annual task force dues for PRIA, IRAC and EPF.
Task force contact.
Prepare and send monthly invoices to CLI and ACRC.
In March of every year, prepare and send an invoice to AgGateway for services provided by CLA.
Other miscellaneous invoices.
Staff Accountant sends to members and employees for various events as requested throughout the year for CLA, RISE and CLF. These include:
CLA and RISE Annual Board Meeting sponsorships and offline registrations.
CLA/RISE Spring Conference sponsorships and offline registrations.
CLA Winter Board Meeting
RISE Breakfast Meetings (3)
Law Committee after each meeting.
In December, SOC dinner meetings for the year.
Reimbursement invoices to members for various items.
COBRA invoices around the 10th of each month.
Mid-year, additional AD&D insurance for various employees.
Supervises the collection, verification, coding, input, and analysis of cash receipts and lockbox deposits inputted by staff accountant.
Maintain spreadsheets for special invoicing projects; Annual Ally Sponsor Program etc.
Collection emails or telephone calls as needed to collect all invoices sent.
Maintain and update all customer accounts in Great Plains.
Reconcile lists of all CLA members with Mitzi Miller as needed.
Staff Accountant supervises the collection, verification, coding, input, and analysis of cash receipts and lockbox deposits.
Payroll
Prepare and input payroll Uses automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
Prepare semi-monthly spreadsheets for payroll and 401k match payments.
Participation in month-end closing.
General ledger account reconciliations.
Reconcile CLA and other entity bank accounts
Standard JE’s for CLA: Payroll, depreciation, expense and benefit accruals, lobby accruals, vacation accruals, prepaid expenses, fixed assets, personnel, intercompany balances, charges to CLI and ACRC, task force entries, payroll reimbursements, Amex upload for CLA.
Standard JE’s for RISE: Payroll Reimbursements, Amex upload for RISE.
Compilation and analysis of financial information and preparation of accurate and timely journal entries in coordination with monthly closing schedule for all entities.
Send task force spreadsheets to responsible parties and monitor spreadsheets to assure compliance with all policies and programs.
Assist Accounting Director with year-end financial statement audit.
Respond to all emails as soon and as definitely as possible to maintain strong credibility with members and fellow employees.
Review G/L accounts as often as needed and keep the controller aware as issues arrive.
Special projects as necessary.
Job Knowledge, Skills and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required.
Solid understanding of accounting principles.
Demonstrated experience with accounting systems software, and proficiency with spreadsheet software, preferably Excel.
Must be able to work with minimal supervision.
Must have the proven ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Must be detail-oriented with the ability to organize, prioritize work and meet deadlines.
Solid understanding of accounting cycle and familiarity with GAAP.
Education, Work Experience and/or Licensure
Bachelor's degree in Accounting or Finance; 5+ years of Accounting experience; or equivalent combination of education and experience.
Language Skills
Must have strong command of the English language.
Physical Demands
The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to sit for long periods of time, stand, travel up and down stairs, crouch, stoop and reach.
Ability to lift up to 25 lbs.
Work Environment
The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position requires considerable concentration and creativity. It is subject to stress caused by a changing environment, tight deadlines and workload.
The noise level in the work environment is usually quiet to moderate.
CropLife America (CLA) is the national trade association that represents the manufacturers, formulators and distributors of pesticides. CLA’s member companies produce, sell and distribute virtually all the vital and necessary crop protection and biotechnology products used by farmers, ranchers and landowners. The association is governed by a board of directors that guides and defines our strategic goals. Our offices are in Washington, D.C.
CLA encourages all types of farming and farming practices and supports environmental policies that are based on sound science, best practices and maintain farmers and companies’ competitive advantage. Collaboration and transparency are critical to our work. On behalf of our members, we provide legislative and regulatory advocacy, legal support and communications outreach so that our member companies can provide the agricultural products and technology that are behind our safe food supply, and that reduce risks from destructive pests and diseases.
