The Board Manager/Office Manager supports the Society’s Board of Directors by planning, managing and coordinating meetings, communications and related activities for the Board, 6 Board-level Committees, 4 National Committees and ad-hoc subcommittees. Provides administrative support to the CEO and National Office teams on various projects/activities relating to the Society’s strategic priorities and day-to-day activities, including but not limited to:

Board Manager Responsibilities:

• Manages workflow/support for meetings: creating, compiling and distributing agendas and materials; preparing meeting notices; teleconferencing and in-person meeting logistics;

• Develops meeting schedules; works with the Chairs and Secretaries to identify meeting dates/times to meet obligations/charter requirements, and schedules of volunteer members;

• Drafts agendas and advance materials with Society President & CEO, Chairs and Society leadership;

• Ensures adequacy, consistency, ease of use, and timely distribution of meeting materials;

• Attends all meetings; records minutes and tracks associated action items as directed;

• Maintains governance records; updates Board Directory, website content and association management records;

• Acts as primary resource for Board/Committee members for routine Board, membership and event information;

• Projects include:

• Maintaining the Nominating & Governance Committee’s succession planning/candidate selection matrix;

• Distributing annual meeting notice and proxy to membership;

• Facilitating New Director/Officer Orientation and Director Information Handbook;

• Coordinating meetings between Society leadership and Securities & Exchange Commission; 

• Orchestrating Board of Directors strategic offsite (every 3 years); 

• Filing meeting minutes for auditors’ review; ensuring IRS Form 990 contains Directors/Officers information;

• Board and Committee bi-annual self-assessment;

Other Responsibilities:

• Engage in drafting and review of various presentational materials and documents;

• Manages workflow/scheduling demands of CEO and Policy Head; travel plans, meeting prep; expense reports;

• Keeps executives informed of and prepared for upcoming commitments and responsibilities;

• Facilitates processing of ad-hoc financial transactions; works with Staff and external CFO function, as necessary;

• Supports development and tracking of annual budget, Society expenses and financial reports;

• Supports logistical planning for the National Conference and other key events;

• Proofs/edits materials relating to Society events and initiatives;

• Acts as a gatekeeper, prepares correspondence and screens phone calls as needed;