The American Society of Anesthesiologists® (ASA) is a medical association which serves a growing membership of more than 52,000 physician anesthesiologists, medical students and care team members. At ASA, we strive to be the best medical society in the world by offering superior educational opportunities and resources. At ASA we’re collaborative, dedicated to our members, committed to excellence and continuously improving. As a testament to these values, we were named one of Chicago’s Best & Brightest Companies to Work For® in 2017. To continue strengthening the organization, we’re seeking individuals who are talented, knowledgeable, motivated and agile. If these qualities resonate with you, you may be the perfect addition to our growing staff!
Position Summary:
The Meetings and Exhibits Coordinator is responsible for project and administrative support for the Meetings and Exhibits Director and reporting areas. Duties include responsibilities related to scheduling, travel arrangements, website updates, financial reporting and a variety of projects including responsibilities related to meeting and special event coordination and support for overall member/attendee customer services throughout the year. Responsibilities also includes administrative support and onsite coordination for the ASA Conference Center.
Position Responsibilities:
Provide project coordination and administrative support to the Director of Meetings and Exhibits as well as support to the Conference Center and Meetings Manager.
Responsible for coordination of all special events held during the ANESTHESIOLOGY® annual meeting working with the Director of Meetings and Exhibits.
Support communications to the ASA leadership and staff in preparation for the ANESTHESIOLOGY annual meeting.
Support the department through coordination, communication and scheduling for Meetings and Exhibits related committees, ad hoc committees, planning groups and related committee chairs. Provide live and virtual meeting coordination for committees.
Coordination of exhibitions and events for ASA participation in subspecialty meetings and international congresses in collaboration with cross-departmental stakeholders.
Provide administrative support for department forecasting (budgeting) invoice reconciliation and coding processes and developing appropriate reports to meet ASA objectives and goals.
Position Qualifications:
Associates degree or equivalent required. Bachelor’s degree preferred.
Minimum 2 years of strong administrative experience. Project management and meeting coordination background, a plus.
Comfortable with high volume of public and member contact.
Proficiency with Microsoft Office software including Excel and PowerPoint.
Proficient in the use of SharePoint and various listserv tools.
Sound administrative skills that promote excellence in responsibilities.
Team spirit and flexibility are needed.
Excellent proofreading skills.
About American Society of Anesthesiologists
The American Society of Anesthesiologists® (ASA) is a medical association which serves a growing membership of more than 52,000 physician anesthesiologists, medical students and care team members. At ASA, we strive to be the best medical society in the world by offering superior educational opportunities and resources.
With more than 170 employees, the collaborative nature of our organization encourages us to appreciate each contribution, unique expertise and the vast knowledge that every individual brings to the table. We’re dedicated to our members because they’re dedicated to their patients, and we strive to create an outstanding experience to help them succeed in their practice. This commitment to excellence reaches far beyond our daily to-do list—we set high expectations, exhibit a strong work ethic and take pride in the results we achieve. Our desire to keep improving is the proverbial wind beneath our wings; we seek feedback, pursue knowledge and strategize to enhance our organization for the future.
As a testament to these values, we were named one of Chicago’s Best & Brightest Companies to Work For® in 2017. To continue strengthening the organization, we’re seeking i...ndividuals who are talented, knowledgeable, motivated and agile. If these qualities resonate with you, you may be the perfect addition to our growing staff!
